Photograph the Minute Books

Brotherhood of Purpose · Practical Guides
Robert W. Linn, PM | Bosley Press | MB26
3
Start here with one small step
The care given to these records matters. Their order may still be unclear. You
do not need to be a historian or camera expert to learn a first step.
This guide is for lodge officers and brothers helping preserve records. It helps
you plan a small copying job and leave files another approved keeper can
find.
Ten minutes and no camera
Write one approval question and name who can answer it. Use page 5.
Asking a question does not grant access to a book.
Made-up first step
Question: Who may approve copying this book?
Person to ask: Sam, to find the right authority.
Return note: Ask by Friday. No record access requested yet; next read page 6.
Twenty minutes with a camera
Use the included four-page Practice Page Kit with new paper. Leave with one
checked image and an honest note of any fault. The five-view test comes
later.
Choose your pace
Work alone, with a willing brother, or in a practice class. These are planning
allowances, not promises. A proposed first-job plan can take one sitting; real
permissions and care may take longer.
Copying, reading and sharing need separate decisions. Keep records
private until the right approval is clear. You may stop after a safe first
step.

Brotherhood of Purpose · Practical Guides
Robert W. Linn, PM | Bosley Press | MB26
29
A filled first plan
Made-up case used throughout. V01 means LodgeA_MIN_UNKNOWN_v01.
Names, dates, rules and decisions are invented; local rules decide real
authority.
1. Batch and purpose
V01, one minute book; October 7. Leave a copy and map for the next keeper.
2. Maker, owner and rules
Lodge A made and owns it. Fictional rule P1 gives Jo Reed authority. Rule
note RN1 requires no vote in this case.
3. Approval
A1: Jo Reed, signed October 7. Approved to copy in place only. Reading and
sharing need separate decisions.
4. Scope and limits
Pat/Lee; approved phone, no uploads. Scope: seven views listed in Records
page 9. One hour; $0. Return to shelf 2; report October 14.
5. Willing keepers
Lee accepts keeper; Pat accepts deputy, October 7. Named users only; no
public sharing.
6. Copies and open work
A1 lists lodge computer, separate drive and approved offsite drive, with
closure rules. Sam’s handling questions settled October 7; later gaps stay
open.
No stop signs found in the agreed handling check; supported opening
moves freely. Stop if that changes. This is not a repair assessment.

Brotherhood of Purpose · Practical Guides
Robert W. Linn, PM | Bosley Press | MB26
30
Agree the first batch
Plan one small set. Read the filled example on page 29. Keep this private and attach the rule
notes. Pending means no start yet.
Batch, date and reason for this set?
Maker, owner and rule notes? Any vote or other approval required?
Approved or pending? Authority, signature, date and decision ID?
Scope, willing helpers, tools and uploads? Time/spending limits, return place and report date?
Keeper and deputy: agreed roles and access?
Three copy places, closure rules and open tasks? Link details; willing person and date?
Start only with clear approval. For details, use Records page 26 and copy this batch ID. A
proposal is not a yes.